What you told us
Everything in the core system comes from something you described.
"Can't track vehicle when hire dates finished."
→A screen showing every car that's late back
"Damage disputes — always, that's a major issue."
→Photos at pickup and return, side by side
Tickets found by hand through old books.
→Type in the plate and date to find the hirer
"Diary and manual record."
→A live calendar the whole team can see
What we looked at
Before proposing anything, we went through your business, the rules you operate under, and what other rental software actually does.
17
questions answered
How you price, how you take bonds, how tickets reach you, what your staff use, where enquiries come from.
2
of your own forms
Your rental agreement and conditions, read line by line. Every field on them is accounted for in what's proposed.
4
payment routes compared
BSP, Windcave through Westpac, M-PAiSA and card gateways — including which ones can hold a bond and which can't.
9
rental systems reviewed
What the well-known systems include as standard, so nothing important is missing and nothing unnecessary is being built.
Three things that changed the plan
- Fiji's tax rules are moving. FRCS is shifting toward every invoice being reported electronically, with software needing approval first. Nothing has reached you yet, so there's no deadline — but invoicing is being built ready for it rather than needing rebuilding later.
- Your bonds are cash and bank transfer. That turned out to make things simpler, not harder. It removes the most awkward part of card payments entirely, and it's why online payments could be set aside for now.
- Nine in ten of your customers are local. So the counter matters more than the website. That single answer moved online booking out of the core and put your day-to-day first.
What changes day to day
The same work, without the parts that lose you money.
How it works today
With the system
What the screens look like
Rough sketches, not the finished design — but this is the shape of what your staff would use. Click through them.
Shown on a computer, which is where most of the counter work happens. The same system works on a phone and tablet too — the photo taking at pickup and return is designed for a phone in particular, since that happens out at the car rather than at the desk.
Overdue
Back today
Hire date
Return date
Available — 4 days
JT 204Suzuki Swift · smallFJ$450
HG 771Honda Shuttle · wagonFJ$540
LR 482Toyota Vitz · smallFJ$563How this price is made up
Holiday rate applies 14–15 May. Rates locked at today’s prices.
Photos — 4 of 8 taken
Condition
Existing marks
Pickup · 12 May 9:04 am
Return · 16 May 9:12 am
Marked by S. Naidu
Plate
Date & time
Match found
Ravi Prasad
Honda Shuttle · 2016 wagon · on hirePlate
Year & class
Odometer
Paperwork
Previous plates
Hires
Since
Outstanding
Rental history
How often each car is out
Screen 1 of 5
The day at a glance
The first thing your staff see each morning. Cars going out, cars due back, and anything overdue sitting at the top where nobody can miss it. This is what replaces flicking through the diary.
What it saves you
You mentioned damage arguments happen "always", and that tickets sometimes get paid out of your own pocket. Put your own rough figures in below — you know these better than we do.
Over three years
FJ$57,600
if nothing changes
Move the sliders until these look right to you. What the system costs against this comes later on the page.
These are your figures, not ours — move the sliders until they look right. The system does not stop every loss, but a photo taken at pickup ends most damage arguments before they start, and a ticket that takes seconds to trace is a ticket you can pass on.
What it costs
Nothing to buy and nothing to own. The system is provided as a service — one monthly subscription that covers the software, the hosting, the photo storage, backups, support and every new feature as the product grows. You pay nothing until it goes live in your business.
Your founding deal
FJ$299
per month, locked at the Starter rate — with every feature in the product
FJ$699/mo — what the everything plan lists at
Your price stays FJ$299 for as long as you subscribe, because the system gets built and proven in your business first.
At the losses you described, the system stops about FJ$1,600 of leaks a month and costs FJ$299 — you are ahead FJ$1,301 a month from the first month.
And that counts only money recovered. It does not count the hours your staff get back, or the cars hired more often once the idle ones are easy to spot.
In return, you help shape it: your feedback at every two-week demo decides what gets built next, and every feature on this page lands in your system as it ships, whichever plan it belongs to. Your subscription starts only when the system goes live in your business — and the referral discounts below can cut it in half.
What building it yourself would cost
FJ$42,000+
one-off, at Fiji freelance rates — an agency charges more
| The build, paid up front | FJ$42,000–84,000 |
| Running it, every month | FJ$190–800 |
| Each future feature | quoted & billed |
| The risk if it goes wrong | yours |
That is more than eleven years of your founding price, handed over before the system has proven itself in your business — which is why this proposal is a subscription instead.
The plans other operators will pay
Once the system is offered across Fiji, these are its list prices — and they are what makes each referral below worth real money. Whatever plan a feature sits in, you get it at your founding price.
Starter
FJ$299
per month · up to 8 cars · 2 users
For the smallest fleets
- Bookings with seasonal and holiday rates
- Fleet register with rego and fitness dates
- Photo proof at pickup and return
- Overdue vehicle tracking
- Customers, bonds and VAT invoices
Standard · most popular
FJ$499
per month · up to 20 cars · 5 users
Most Fiji operators fit here
- Everything in Starter
- Traffic ticket lookup with evidence pack
- Automatic rego and fitness reminders
- Owner dashboard — utilization and revenue per car
- Damage history per vehicle
- Guided in-app help
Full
FJ$699
per month · unlimited cars & users
For operators selling online
- Everything in Standard
- Online booking on their own website
- Card payments
- Multiple locations
- Logins for hotel and agent partners
- Priority support
Enterprise
Let’s talk
custom quote
Franchises and large fleets
- Everything in Full
- Onboarding and data migration done for them
- Corporate accounts and negotiated rates
- Their own domain and branding
- Custom integrations and API
- SLA with a named contact
List prices. Paying annually takes 15% off, and new features are added to every plan as the product grows. The full list of what each plan includes, now and on the roadmap, is at the end of this page.
Included in every plan
- Setup and data migration done with you — cars, customers and forward bookings moved across together
- Training for your staff, with written guides they can keep
- Someone to call in the first weeks, and support after
- Hosting, automatic backups and security
- Every update and new feature added to your plan as the product grows
- Your data exportable at any time, in a form you can use elsewhere
Bring others, pay less
You know the rental operators in Fiji, and they will listen to one of their own long before they listen to us. So the deal is simple: every operator you refer who subscribes takes 5% off your monthly bill, stacking up to half price — for as long as they stay.
Saved over a year
FJ$900
at this many referrals
Half price at
10
active referrals
Five referrals takes 25% off — FJ$224 a month.
The discount lasts as long as each operator you referred stays subscribed — it rewards bringing businesses that stay, not names on a list. Referral tracking is built into the system itself, so there is never an argument about who brought whom. And once you reach the 50% cap, we talk about a proper partner arrangement: from there you earn from each operator you bring, rather than save.
How it gets built, and how you stay in control
Two-week cycles. Every cycle ends with something you and your team can actually try at the demo — on staged data at first, then in your hands as the beta when it's ready. The timings below assume the developer working longer days than normal to get you running sooner.
Week 1Week 13
The diary goes away
Your cars, your prices, and bookings taken on the system. By the end of this stage you can see every late vehicle on one screen, and the paper diary can be put in a drawer.
The arguments stop
Photos at pickup and return, working even with no signal, with the side-by-side comparison that settles a damage dispute in seconds.
Live
Invoices, your records moved across, your staff trained, and the business running on it properly.
Why this order. The first two stages fix what's costing you money right now — cars going missing, damage you can't prove, tickets you end up paying. Online booking brings in new business, but it's worth far more once the day-to-day runs properly.
Nothing is wasted by waiting. Everything on the roadmap is built so it can be added later without redoing what came before.
Why this protects you
The honest risk with any software project is paying for something that turns out wrong. The way it is built is the answer to that.
Every two weeks
You see it working
Not a progress report — the actual system, on your screen, for you to click. If it is going wrong you find out in week two, not week twelve.
You decide
When your staff start using it
Nothing is switched on behind your back. You choose when the diary gets put away, and it is not before you are satisfied.
Built in order
The urgent things come first
Late vehicles and damage proof are done before online booking. If anything ever stopped, you would already have the parts that were costing you money.
Your data
Stays yours
Your customers, bookings and photos are yours. They can be exported at any time, in a form you can use elsewhere.
Considered, and set aside
Things that came up and were deliberately left out of the launch. Each sits on the roadmap and arrives once it earns its place.
Listing on Expedia and similar
These sites require supplier contracts and booking volumes that a single operator generally can't reach — it isn't something you can simply switch on. The booking system is built so it can connect later if that changes.
Automatic damage detection
Some large companies use software that spots damage in photos automatically. It needs thousands of inspections before it becomes reliable, and the before-and-after comparison already settles the argument today.
GPS tracking in vehicles
Needs hardware in every car and a monthly fee per vehicle. Worth revisiting once the basics are running, but it solves a different problem than the one costing you money now.
Service and maintenance scheduling
A genuine feature, but not one that's losing you money today. Better added once the system holds a year of real mileage and history to schedule from.
Everything in each plan
The complete list. At launch is what the system does from the day you go live. Added as the product grows is the roadmap — features that arrive over time at no extra cost. As founding partner you get every feature on this page as it ships, whichever plan it sits in, at your locked FJ$299.
Starter
FJ$299/mo · up to 8 cars · 2 users
At launch
- Fleet register — every car, with rego, insurance and LTA fitness expiry dates
- Old plate numbers kept, so an old ticket still finds the right car
- Bookings on a live calendar the whole team sees at once
- Seasonal and holiday pricing, locked at the moment of booking
- Pickup and drop-off away from the yard — airport, hotel — with your delivery charge on the booking
- Overdue vehicle tracking with alerts
- Photo handovers that work with no signal, uploading later
- Damage marking, with pickup and return side by side
- Agreements signed on the phone, produced as a PDF
- Customers, second drivers and your own do-not-rent list
- Bonds, and charges after return — fuel, cleaning, damage, late
- VAT invoices with your TIN, carrying on your numbering
Added as the product grows
- Booking confirmations by email and WhatsApp
- End-of-day cash-up
Standard Most popular
FJ$499/mo · up to 20 cars · 5 users
Everything in Starter, plus:
At launch
- Traffic ticket lookup — plate and date in, hirer out, with the pack LTA needs
- Automatic rego, insurance and fitness reminders
- Guided help on every screen — the system walks staff through each task
Added as the product grows
- Service and maintenance scheduling
- Running cost and profit per vehicle — which cars earn and which don’t
- Owner dashboard — utilization, revenue per car, where business comes from
- Automated WhatsApp reminders from your own number
- Review requests after each hire
- Customer self-service — view, extend, download their documents
- Pre-arrival check-in, so pickup takes minutes
- Gift vouchers and upgrade offers
- Insurance claims management
- Build-your-own reports
Full
FJ$699/mo · unlimited cars & users
Everything in Standard, plus:
At launch
- Online booking on your own website, day or night
- Card payments through your own bank
- Multiple locations in one system
Added as the product grows
- Hotel and travel agent logins, with commissions handled
- Availability across locations, and moving cars between them
- Chauffeur and driver-included hires
- Accounting export — MYOB, Xero
- Prices that adjust with demand
- Listing on Expedia and similar, when the volumes are there
- Corporate accounts with agreed rates
- Connections to other software, and your own branded booking site
Enterprise
Let’s talk · custom quote
Everything in Full, plus:
- Onboarding and full data migration done for you
- Corporate accounts and negotiated-rate handling
- Your own domain and branding throughout
- Custom integrations — your booking engine, your GPS
- A service-level agreement and a named contact
- Reporting across several companies or branches
In every plan, always
never charged extra
- Owner, manager and staff roles — you switch on or off what each can see and do: money, other locations, discounts
- Tax-compliant invoicing, built ready for FRCS electronic reporting
- Export of all your data, any time, in a form you can use elsewhere
- Two-step login and a full record of who did what
- Hosting, backups, security, support and every update
Add-ons on any plan: extra cars over your plan’s cap at FJ$8 per car per month, and GPS tracking — live location for every car — at FJ$13 per vehicle per month once the basics are running. Roadmap features land in the plan shown — the price does not go up because the product got better.
If this looks right
Nothing here is committed. These are the next steps whenever you are ready.
- Say the founding deal looks right FJ$299 a month locked, every feature as it ships, referral discounts on top. Nothing is paid until the system is live and working in your business.
- One short session on your rates and rules An hour or two together going through your prices, your seasons, and the rules you apply. This is the one thing that has to come from you before anything can be built.
- A quick word with your accountant Your form shows Environment Levy, Services Turnover Tax and Stamp Duty alongside VAT. We need to know which of those actually apply so the invoices are right from day one.
- First demo, two weeks after starting Your cars in the system, on your screen, for you to try.
Any question about any of this is worth asking now. If something on this page does not sit right, or you want a part of it explained differently, say so — that is easier to sort out before anything is built than after.